All staff should make an appointment periodically with the
Human Resources office to check their personnel file. This is important for a
number of reasons:
1. If
you are interested in moving columns on the salary schedule, before you begin
your coursework, you should check your file to make sure it contains all of
your credits and transcripts. You want to make sure that the HR dept. has all
your documentation before you are ready to move columns, not after you’ve
submitted the paperwork.
2. Check
to make sure all of your evaluations are in the file. You should also maintain your own copies of
these documents. If it becomes necessary
to review any past evaluations, it is better to know they are safely in your
file than come to realize they may be missing at a time when it is crucial for
you to obtain them.
3. According
to our contract, anything placed in the personnel folder related to the
teacher’s conduct, service or character would be forwarded to the teacher at
the time they are placed in the file. Make sure you are aware of all the
documents in your file.
Here’s the contract language:
Article 3: Personnel Folders
Basic information is to be retained
in the folders of all members of the professional staff employed on salary schedule:
1. Copies of official records
(transcripts, grade reports
or placement folders},
either in paper or mutually-agreed
secure electronic format,
which bear evidence of the degrees granted.
2.
Written verification of previous
experience. This
need not be secured before the candidate
is employed, but should be completed
early in the first year of service
in New Canaan.
3.
If military service is recognized, there should be a Photostat
copy of the discharge or service record indicating length of service.
4. There should be a form upon which the teacher lists the courses submitted
for additional credit on the salary schedule. Transcripts to be held in the
files as verification of these credits should back up this list. This record
should be complete
before the salary change is approved.
5. At the time of employment, the amount of service credit
given, the step on the salary schedule
and the actual
salary shall be noted on the application form.
